Costs are incurred by the conference organizers for all cancellations and changes (non-refundable credit card processing fees and administrative fees). Our cancellation policies are designed to offset these costs and to ensure the sustainability of the event for others. These policies are final. All registrations are non-transferrable. 

PLEASE NOTE: If you need to cancel your in-person registration, please ensure you also cancel any travel arrangements you made (flights, hotel rooms, etc). CWIM Gather is not responsible for any travel-related costs.

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IN-PERSON REGISTRATIONS

Cancellations until March 10, 2026 11:59pm ET: 

Full refund minus $150 administration fee

OPTION: Convert your registration to virtual, and receive a full refund for the difference in fee (administration fee is waived).

 

Cancellations between March 11th and May 11th 11:59pm ET:

50% refund for any cancelled registration fees

BONUS:

For Essential Package registrants: Essential Virtual conference registration (value $575) will ALSO be provided for cancellations during this time. This includes a welcome box shipped to your door, access to all plenary sessions June 12 & June 13 virtually (including any applicable CME credits), and access to the recordings on demand for three months.

For Premium Package registrants: Premium Virtual conference registration (value $775) will ALSO be provided for cancellations during this time. This includes a  Premium welcome box shipped to your door, access to all plenary sessions June 12 & June 13 virtually (including any applicable CME credits)  plus access to all nine workshop recordings after the event for three months. 

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Cancellations May 12th onwards:

No refunds for cancellations. 

BONUS:

For Essential Package registrants: Essential Virtual conference registration (value $575) will be provided for cancellations during this time. This includes a welcome box shipped to your door, access to all plenary sessions June 12 & June 13 virtually (including any applicable CME credits), and access to the recordings on demand for three months.

For Premium Package registrants: Premium Virtual conference registration (value $775) will be provided for cancellations during this time. This includes a  Premium welcome box shipped to your door, access to all plenary sessions June 12 & June 13 virtually (including any applicable CME credits)  plus access to all nine workshop recordings after the event for three months. 

 

* Tickets for CWIM Ultimate Coast to Coast Closet Swap & Dance Party are refundable in accordance with event cancellation policies:

Full refund until March 10, 2026, 11:59pm ET

50% refund between March 11, 2026 and May 11, 2026 11:59pm ET 

No refunds from May 12th onwards.  

Tickets will be linked to individual name badges, so transfers are not possible. Individual name badges will be scanned for entry.

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VIRTUAL REGISTRATION

Virtual registrations are non-refundable. If you are no longer able to attend the sessions live, your registration fee will still provide you with:

• Access to all recorded sessions for 3 months following the event

• Ability to submit questions

• Access to all conference materials and online discussion forums

• CWIM Conference welcome box delivered to your door

• Access to the workshop recordings (for Premium registrants) 

If the CWIM Conference Organizing committee determines that the conference cannot be held in-person for any reason, such as a pandemic (Public Health guidelines or a large number of cancellations due to a pandemic situation worsening in Canada) all registrations will be automatically converted to virtual with the difference in registration fees refunded. The cancellation policy above will still apply. 

This also applies to any other unforeseen emergencies that would restrict the ability to hold an in-person conference including strike, lock-out, riots, insurrection, war, pandemic, natural disaster or weather emergency restricting travel, government-imposed lockdown, act of God. 

The conference organizers reserve the right to change the schedule or replace a speaker if unforeseen circumstances arise. If a workshop is fundamentally changed, a refund will be offered. CME credits for any session are not guaranteed until an official announcement is made.